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Volunteering Leave

Benefit from up to six days' Special Paid Leave (SPL) to take part in voluntary activities and make a difference

Volunteering Leave

Who is it for?

All civilian staff, including DE&S, except:

  • Locally Engaged Civilians
  • Fee Earners and Contractors
  • QVS Peripatetic Teachers

What do I get?

As a MOD employee, you can benefit from up to 6 days' Special Paid Leave (SPL) for volunteering, which allows you to give something back and gives you the opportunity to make a real difference in peoples' lives.

Volunteering can also help support the development of many elements of the Success Profiles framework; it is a great way to gain knowledge, skills and behaviours that can be used to develop your career.

There is no limitation as to how to split your volunteering time: you may do six one-off days, cumulate this, or do an hour weekly for the year. The MOD Special Leave Policy contains further guidance.

How do I claim?

1

You should have a conversation with your line manager ahead of undertaking the volunteering, to discuss what the activity involves and how it is going to benefit you and the business. Some TLBs may have additional local policy or guidance on the process for applying for time off for volunteering - please check if this applies in your area.

2

Ensure you have read and understood the Special Leave Policy.

3

Submit your request to your manager, who will consider the application.

4

Once approved, you should record your volunteering leave in HRMS. If you do not have access to HRMS, you should complete HR Form 001: MOD Civilian Absence Reporting Form - Leave Other than Annual Leave.

5

Once you have completed your volunteering, be sure to add your learning and achievements to your HRMS record via the following pathway: Employee Self Service > Training & Development > Volunteering.

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