Who is it for?
All permanent civil servants who have completed at least two months’ service.
What is it for?
This service is to assist with the purchase of travel costs between home and your place of work.
What do I get?
You are entitled to make a request for an advance for a rail/bus season ticket, bridge/tunnel tolls, car parking and also the purchase of a bicycle which is to be used for transportation between your home and place of work.
You can receive up to a £10,000 tax free advance which must be repaid within twelve months of the advance being paid. You may apply for up to 4 advances (for quarterly season tickets) in one year, or one advance for an annual ticket. Repayment of an existing advance must be completed before another advance of the same type can be paid.
How do I Claim?
You can claim a season ticket advance either online or via post.
Claim Season Ticket Advances Online
If you have HRMS access, use Online Forms to submit your claim. Online claims will be placed directly onto the pay system.
On entering online forms select 'Season Ticket Advance'.
Once submitted the form will indicate the salary month in which the claim will be paid and you will be able to relate it to what you see on your payslip.
Claim Season Ticket Advances using a Form
If you are unable to use on-line forms you should submit your claim on HR Form 1965: Request for Season Ticket / Bicycle Purchase Advance
What happens next?
The advance will be paid with salary at the end of the month in which the claim was received, provided it has been received by that month’s cut-off date. The advance will then automatically be deducted from your salary in equal monthly payments.
For repayment of a season ticket/bicycle advance before it is fully recovered, an alternative to repayment by cheque is for the Pay Team to clear (or reduce) the advance through salary. The Pay Team would require both the month of the repayment, and by how much if only a certain amount requires to be repaid.
It should be noted that if the total value of your season ticket advances issued in a financial year exceeds £10,000 it is considered by HMRC to be a payment in kind and is covered by P11D arrangements and may, therefore, incur additional taxation.
For further information, please see the Advances of Salary Policy.